Glossary
AI bookkeeping, in plain language.
Understand bank feeds, categorization, reconciliation and human review, along with the documents and company structures that support the work. These explanations are educational, not professional advice.
AI Bookkeeping
Software using AI to perform supported day-to-day bookkeeping work. Arcaiva handles routine work, including categorization, reconciliation and receipt matching, and brings you in when input or review is needed.
Bank Feed
A connection that brings transaction information from a bank into the accounting workflow. Arcaiva has live bank connections through Plaid. A live connection does not by itself specify a guaranteed refresh interval.
Plaid Connection
The bank connection used to bring transactions into Arcaiva. Plaid handles bank authentication, and Arcaiva does not store your actual bank username or password. A bank login may contain multiple accounts; confirm compatibility and plan allowances for your setup.
Transaction Categorization
Organizing transactions into the categories used for bookkeeping. Arcaiva uses AI to handle this routine work and brings the user in when clarification or review is needed.
Reconciliation
Checking accounting records against the relevant account information to understand differences and establish agreement. Arcaiva handles reconciliation within its supported bookkeeping workflow, with human input when needed.
Exception Review
The point where the software needs information, clarification, approval or review from a person. It keeps human judgment in the process without making the person do every repetitive bookkeeping step.
Current financial visibility
Using organized, up-to-date books and financial reports to understand a business. A report should still be read with its company, period and underlying data in mind.
Corporate/Franchise Layer
Arcaiva’s top-level management layer for visibility into downstream companies, including the ability to review and audit them while individual businesses maintain their accounting workflows.
Customer record
The customer context used for account review: details, balances, and recent activity. In Arcaiva, this term describes the supported customer workflow, not a complete CRM, vendor-management system, or every type of contact relationship.
Invoice adjustment
A signed positive or negative line that changes an invoice amount. The sign expresses whether the adjustment adds to or reduces the document amount. Arcaiva preserves signed adjustments in the invoice workflow; the business reason and appropriate tax or accounting treatment still require review.
Invoice PDF
A PDF document generated from the invoice workflow. An invoice is the billing document being reviewed; the PDF is its document output, not evidence by itself that payment was received. Review the intended document and any signed adjustments. PDF generation does not establish every legal, tax, payment, or jurisdictional requirement.
Pro forma
A document that can be prepared and issued before the invoice exists. In Arcaiva, an accepted pro forma can be converted into one draft invoice. A pro forma is not an invoice or receivable before conversion. Conversion also does not mean the resulting draft has been reviewed or that payment has been collected.
Receivable
An amount due from a customer in the context of invoice review. A receivable is not the same as collected cash, and an open amount is not a prediction of when payment will arrive. On this site, a pro forma is explicitly not a receivable before conversion.
Receivables Flow
Arcaiva’s view of billed, collected, and open amounts for the current-month invoice cohort. The cohort is defined by the invoices in that month, not every cash receipt during the month. Read it as invoice context, not a cash forecast or a complete all-period receivables summary.
Overdue Pressure
Arcaiva’s overdue context covering all currently open receivables. Its population is broader than the current-month invoice cohort used for Receivables Flow. It is a review view, not a collection forecast, collection guarantee, or credit score.
Company-scoped
Bookkeeping associated with a particular company. Arcaiva supports individual company workflows and adds a corporate/franchise layer for top-level visibility, review and audit of downstream companies. Included and paid additional-company counts are commercial terms, not a blanket limit on organizational oversight.
Accounting-first
A focus on the bookkeeping and financial work of a business. In Arcaiva, AI bookkeeping leads; invoices, receivables, pro formas and company management support that broader workflow. Check particular tax, report and export requirements rather than treating an accounting label as a promise of every service.